This position of Project Assistant provides support to Interstates projects/contracts through working alongside Project Managers, Team Leads and E&I Managers. The Project Assistant aids in the planning, execution, and documentation of projects, contracts, and offerings.

About us:Interstates meets the electrical and automation needs of companies around the world. For over sixty years, we have tackled complex challenges and developed innovative solutions for industrial manufacturing and processing facilities. What started as a small electric company has evolved into an organization with over 1,000 employees and multiple locations throughout the Midwest. At Interstates, we treat each other like family because our team is the foundation for our success. Our collaborative workplace is based on trust, integrity, and support for one another.

Interstates Describes Its Culture as: Family-Like:

• Caring co-workers treat each other like family.
• Be treated like an individual, not just a number.
• Flexible schedules allow you to focus on your personal life as well as work life.
• Lunch gatherings and social activities promote fun and camaraderie.
• Support charities and your community through events sponsored and hosted by Interstates.

Benefits:

• Competitive Pay so you know you are valued.
• 401(k) to help you plan for your future.
• Health, Dental, and Vision Insurance with different options to meet your needs.
• Vacation so you can focus on you.
• Performance Bonus just in time for holiday shopping
• Established Career Paths to help plan your future.
• Career Coaches that are focused on your success.

• Create and monitor schedules for all project/contract activities through collaboration with managers and delivery leaders.
• Updates to schedules and monitor project, job, or contract progress
• Creation, turnover, and filing of turnover documentation for service jobs.
• Set up standard project, job, or contract schedules through creating and utilizing templates and major project milestones.
• Develop Request purchase orders and monitor shipments.
• Develop project or contract reports by working with various departments and reporting tools.
• Systems expert Knowledgeable in project management and planning software.
• Create and prepare estimate directories as needed
• Prepare subcontracts as needed and assist in the monitoring of them.
• Provide required information gathering for the team as needed.
• Assist in assembling project change orders and track the status of change orders.
• Prepare outlined proposal letters and rough draft pricing templates
• Resource support -- assist with providing accurate data needed for hiring triggers & business development opportunities
• Strategic Initiatives: Assist leaders with organizing and supporting organizational initiatives.
• Assist in taking meeting notes, assigning action items, and posting notes in appropriate places
• Possible Project Delivery responsibility for smaller project, jobs, or contracts
• Assist with scheduling new hire orientation
• Assist with travel requests and expense reports
• Assist with following up with clients on billings
• Make sure the client is being kept informed of project/contract status, incident management and report any client issues to leaders. This would include the preparation of project/contract status reports.
• Other duties may be assigned.

EDUCATION and/or EXPERIENCE: Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience

TRAVEL REQUIREMENTS: Travel may be required but would be very limited. Actual requirements will be determined by project needs.

Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.