Front Desk Receptionist & Office Manager

Position Overview: As the Front Desk Receptionist and Office Manager, you will be the first point of contact for our company, providing excellent customer service to all visitors and employees. In addition to traditional front desk duties, you will take on responsibilities related to office management, event coordination, mailroom supervision, and supply management. This role requires a proactive and detail-oriented individual who thrives in a fast-paced environment and enjoys multitasking.

Location: this is an onsite position at our Mendota Heights, MN office.

Key Responsibilities:

Front Desk Reception:

• Greet and welcome visitors with professionalism and a friendly demeanor.
• Manage incoming calls, transferring them appropriately or taking messages as necessary.
• Maintain a tidy and organized reception area.

Office Management:

• Oversee office cleanliness, including coordinating with cleaning staff and managing office supplies.
• Manage office equipment and liaise with vendors for repairs and maintenance.
• Assist in space planning and coordinating office moves or space configurations.
• Handle administrative tasks such as filing, scanning, and data entry.
• Manage fleet documentation (lease, insurance documentation, etc.)

Event Coordination:

• Assist in planning and coordinating on-site meetings and events, including setting up conference rooms and arranging catering.
• Collaborate with various departments to ensure smooth execution of events.
• Provide logistical support for off-site meetings and conferences.

Mailroom and Supplies Management:

• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain inventory of office and kitchen supplies, ordering as needed to ensure adequate stock levels.
• Monitor and reconcile office supply expenses within budget guidelines.

Employee and Candidate Travel Coordination:

• Assist in coordinating travel arrangements for employees and candidates, including booking flights, hotels, and transportation.
• Ensure travel itineraries are communicated effectively and all necessary arrangements are made in advance.
• Handle travel-related expense reports and reimbursements, as appropriate.

Qualifications:

• Proven experience in a receptionist or administrative role, preferably with additional responsibilities in office management.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office suite and experience with office management software (e.g., MS Office).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High school diploma or equivalent; additional qualifications in office administration or related field preferred.

Inclusive Employer
At Restaurant Technologies, we celebrate diversity, believe in equity, and are committed to creating an inclusive environment for all employees; we're proud to be an Equal Employment Opportunity and Affirmative Action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law."

If you need assistance or an accommodation due to a disability, please contact us by email at or call 1-888-796-4997.

Culture & Benefits

Our employees are the foundation of our success and we take care of them! Our include professional development, competitive health care coverage, incentives and a healthy work and life balance. We've cultivated an award-winning workplace for driven team members who enjoy a fast pace and rapid growth balanced by a flexible and supportive environment. We've earned recognition as a "Best Place to Work," by the Minneapolis/St. Paul Business Journal along with The Minnesota Work Life Champions Award while consistently earning a spot on Minnesota's Fastest Growing Companies list. In addition, we've earned numerous awards from our customer base who consider Restaurant Technologies a valued strategic partner.

Who We Are

Restaurant Technologies is the leading provider of highly innovative and value-enhancing bulk cooking oil management services to the food service industry. Our solution is environmentally sound, highly efficient and creates a safer, more productive work environment for restaurant personnel. With over 35,000 existing customers we are an established, profitable mid-sized company poised for double-digit growth in the coming year. We are headquartered in suburban Minneapolis, Minnesota with a growing number of sites strategically located across the U.S. serving over 41 metropolitan markets.