ABOUT THE TEPA COMPANIES

The Tepa Companies are wholly owned subsidiaries of the Paskenta Band of Nomlaki Indians. They deliver comprehensive and sustainable solutions to federal, state, local and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing and technology services. Established in 2005, the Tepa Companies employ people in offices across the United States, including California, Colorado, Florida, Georgia, Missouri, and Texas.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole and subsequently, our Tribe.

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits packages. Tepa Companies is an equal opportunity employer and encourages diversity in the workforce.

LOCATION - Hybrid, Altamonte Springs, FL

We understand that life happens and strive to make it easier for employees to juggle work, family and life demands so they can define what fulfillment means to them. As part of our investment in our employees, this role is eligible to participate in Tepa's Hybrid Work Program, which allows remote work up to 2 days per week (i.e., work remotely up to 2 days per week; work in-office at least 3 days per week).

ABOUT THE JOB

The Tepa Companies are seeking a Contracts Administrator to be responsible for assisting the Contracts Manager with all areas of the contracting process in accordance with Tepa's contracting policies and procedures and as directed by the Contracts Manager. As a Contracts Administrator, you will collaborate with various departments to ensure compliance requirements are met, and contracting measures are implemented effectively.

Job responsibilities include:

• Provide guidance in processing contracts and related documentation in collaboration with project team members and in accordance with Tepa's Contracting Policies and Procedures.
• Facilitate internal communications to obtain all required information from requesting personnel to ensure timely contract reviews and responses.
• Assist with reviewing, drafting, preparing, and issuing contract documents, including addenda items, change orders and closeout documentation.
• Identify risks and obligations in various documents in collaboration with the Contracts Manager.
• Assist with verification of insurance coverage, ensuring insurance compliance, and conducting other general compliance and research matters.
• Support the preparation and issuance of contract status reports and contract training materials.
• Maintain and compile training materials, contract template files and instructions, and electronic documents, ensuring proper retention and publishing of files. Receive, store, and track all finalized and executed contracts routed through the Contracts Department
• Manage and update Tepa's Contracts Library with finalized templates, policies, and general communications.
• Assist in revising and responding to revisions of Terms & Conditions consistent with Tepa's Contracting Policies and Procedures. Make approved corrections to contractual documents and written communications as instructed.
• Maintain and compile all non-disclosure agreements, as well as Master Agreements, and facilitate communications for their renewals in consultation with appropriate stakeholders.
• Provide clerical support, including typing, filing, copying, scanning contracts, and posting approved information to designated locations.
• Perform other duties as assigned.

WHAT WE'RE LOOKING FOR

• Bachelor's degree in business administration or related field.
• Minimum of 5 years in contracting administration or equivalent combination of education and experience.
• Strong understanding of contract law principles and regulations.
• Proficient in contract writing, written and verbal communication, excellent time management, organizational, and detail-oriented skills.
• Ability to manage multiple projects simultaneously, meeting deadlines despite interruptions and changing priorities.
• Proficiency in writing reports, general business correspondence, and basic standard operating procedures.
• Ability to effectively communicate information and respond to inquiries from managers, clients, and customers.
• Intermediate proficiency with Microsoft Word, Power point and Excel.
• Proficient in internet research.
• Typing speed of at least fifty (50) words per minute.