At Gensler, wedesignfor people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators,and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solvethe world's mostchallenging problems, like designing amoreresilient, inclusive, and equitable future for our communities and cities.

Our people-centered, "People First" culture and "One Firm-Firm" motto promotes integrated teams that unite to shape the future of cities. Gensler's vision is to "Create a Better World through the Power of Design," and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.

Your Role

Gensler is seeking an Asset Management Administrator to join our Co-CEO Finance Studio onsite in our trendy Dallas office. This position will work closely with the Regional Technology and Finance departments cataloging and maintaining records for Technology hardware, software and contract services.

What You Will Do

Purchasing

• Work with internal customers and external vendors to conduct research, request pricing, prepare bids / pricing, prepare Purchase Orders, track orders, mark orders as received and respond to billing inquires.

• Follow predetermined strategies and procedures that will result in cost savings, improved service levels and effective inventory management.

• File invoices for historical data.

• Perform maintenance of the purchasing system

• Discuss prices, delivery, quality, issue resolution, lead-time, escalation and term/conditions with vendors.

• Assist internal customers in research, quoting and procurement of software and hardware.

• Assist internal customers to resolve problems with contracted suppliers and ensure that long term solutions are implemented.

• Collect and create supplier metrics to allow for annual supplier reviews.

• Review and respond to requisitions.

• Confer with vendors to obtain product or service information such as inventory and serial number history.

• Recommend products for purchase by researching or reviewing items.

• Maintains procurement and asset records such as items or services purchased costs, delivery, product quality, performance, and inventory.

Asset Management

• Maintain requirements, project scope, evaluate existing SNOW database, and if applicable recommend product and vendor, maintain asset management system for Technology from requisition through retirement.

• Enters and updates appropriate Inventory tracking information.

• Maintain inventory controls including overseeing contracts, licensing, assets and leases.

• Monitor compliance with software licensing terms & agreements.

• Responsible for annual hardware physical inventory audits.

• Assist in performing plans for donating, recycling or otherwise selling obsolete equipment including, tracking equipment available for donation, scheduling collection of equipment and ensuring charitable donations are documented.

• Responsible for sharing best asset management practices with internal customers.

• Collaborate with Finance team on asset management methods and processes to ensure that our financial records are complete and accurate.

Your Qualifications

• BA, preferably in supply chain, IT, accounting/finance, business, or related field plus experience in technology purchasing a plus

• Ability to produce timely deliverables and manage multiple and shifting priorities in a dynamic environment

• Ability to work independently, navigate and maintain productivity in a matrix environment

• Excellent communication skills (verbal and written) required

• Demonstrable strategic thinking, influencing, problem solving and decision making skills

• Strong customer service orientation, a team player with the ability to establish collaborative working relationships

• Microsoft Office proficiency

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

#LI-MR1