The ISyE/SST Accountant is a member of the CSE Shared Services Team (SST). SST provides administrative and financial support as needed across units in CSE. SST is responsible for all accounting and financial management in ISyE. This position will reside 100% ISyE but may have assignments for other units in the College. Hybrid (remote / in-person) work arrangement.

Responsibilities
In times of transition throughout the college, this position may support other units as needs arise.

Duties include supporting financial and administrative needs as follows:

Financial - 50% (Non-sponsored and sponsored accounting)

• Complete a variety of accounting functions, which includes capitalizing assets, reconciling account strings; transferring funds; setting up new accounts and/or grants; monitoring fund balances and preparing status reports. Activities may involve data from multiple departments or colleges.
• Advise managers and staff on proper accounting procedures in the purchase, sale or exchange of goods and services. Attend departmental staff meetings as necessary.
• Reconcile and maintain University general ledger ensuring that financial transactions meet all university, federal and sponsor guidelines. Investigate discrepancies and correct.
• Process journal entries.
• Maintain departmental files for project awards with supporting documentation and grant correspondence.
• Enter departmental budgets into PeopleSoft and position budgeting.
• Maintain working knowledge of dept. non-sponsored accounts
• Create monthly financial reports, including projections for multiple funding types. Assist Administrator/PIs with report interpretation and identify trends and possible solutions. Assist units with external reporting requirements.
• Maintain accounts receivable for external sales, perform rate calculations, and calculate sales tax. Act as primary billing specialist for team by preparing all external and internal billings for the service team.
• Provide accounting guidance and support to ISyE's student groups
• Upload scholarships to the scholarship automation system and track scholarship disbursements.
• Foundation accounts setup, fund projection, billing, and closeout.
• Provide primary accounting support for the entire life-cycle of assigned sponsored projects.
• Advise principal investigators (PI) regarding issues, explain financial policies and recommend solutions to problems.
• Manage spending of cost share funds per requirements of cost share sources
• Manage re-budget requests. Work with PI, SPA, and others to re-budget when needed.
• Manage and track effort commitments in relation to project requirements; interact with effort coordinators on requirements, certification, and reporting.
• Coordinate close-out of projects.

Preaward Grants Management Support - 25%

• Work with PIs and/or project managers to develop a proposal budget that is in line with funding opportunity, University guidelines, and project needs. Draft budget justifications and support PIs and project managers in writing compliant justifications.
• Prepare and edit other administrative documents. Stay up-to-date on funding agency rules for administrative documents.
• Submit proposals through application systems and University approvals.
• Facilitate submission of collaborative grant proposals within and across departments

Payroll Administration - 15%

• Manage local payroll administration for department, including review of payroll abstract.
• Perform local onboarding administration for new employees (e.g., I-9 processing).
• Submit documentation to CSE Payroll Team to adjust payroll status as needed throughout the year (e.g., coordinating summer transitions for faculty, semester transitions for student employees).

Administration - Other: 10%

• Build relationships with other University departments, CSE and greater UMN staff, clients, and outside funders to coordinate administrative expertise and maintain working relationships with regulatory agencies.
• Participate in professional development opportunities and special projects that contribute to the ongoing improvement of the department and college.
• Attend training, meetings and workshops to keep up-to-date on changing policies and procedures.

Other duties as assigned.

Required Qualifications

• BA/BS degree with a major in accounting, business administration, or related field and two years professional accounting experience OR a combination of related post-high school education and closely related work experience totaling at least six years.
• Demonstrated customer service experience.

Preferred Qualifications

• Highly organized and detailed-oriented; capable of handling multiple projects simultaneously while meeting deadline objectives.
• Degree in accounting, business, or related field.
• Certified Approver or willingness/ability to become a certified approver within 18 months.
• Familiarity with University of Minnesota financial system (EFS), policies, and procedures.
• Experience with sponsored funding and grant proposals.

The Department of Industrial and Systems Engineering (ISyE) is the newest department within the College of Science and Engineering (CSE), a highly interdisciplinary college of engineering, physical sciences, and mathematics.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• with free or reduced rates in the Twin Cities metro area

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).