About the Job
The Center for Developmental NeuroImaging (CDNI) is seeking an administrative associate to assist with the day-to-day administrative workflow amongst the laboratories. This is an in-person position with limited opportunity for remote work. A successful applicant must be able to work well independently, work effectively with a team, and to communicate clearly in a collaborative environment with a diverse range of research tasks and disciplines.
The CDNI is housed at the Masonic Institute for the Developing Brain at the University of Minnesota. Our work focuses on advancing the understanding of brain development in health and disease. We are an interdisciplinary team of researchers trying to:
* Understand basic principles of brain functioning across development (i.e. figure out how the brain works)
* Learn about how neuropsychiatric and other brain-based disorders develop and progress over time
* Contribute to the prevention and treatment of brain-based disorders
* Engage underrepresented communities in all aspects of academic medicine and research

To learn more about CDNI and current research studies, please visit the website: https://innovation.umn.edu/developmental-cognition-and-neuroimaging-lab/

Please upload a cover letter and CV/resume. Your application will not be considered until all components of the application are complete. Review of applications is ongoing, and the position will remain open until the posting is removed.

This position is not eligible for remote work.

Primary Duties and Responsibilities

Staffing Support (25%)
* Work with PIs and managers to generate job descriptions for vacant positions
* Schedule interviews for applicants
* Laise between managers and UMN HR to onboard new employees to the university and MIDB procedures
* Record time-off requests in the group's centralized tracking system
* Coordinate staff engagement and team building activities
* Track and communicate staff milestones such as career milestones, birthdays, etc.

Group-wide communication efforts (25%)
* Logistics and coordination of lab visits by faculty, collaborators, and trainees
* Coordinate weekly lab meetings and science discussions
* Maintain website
* Keep document of current biosketches, track prior grants, put together centralized documents and boilerplate language

Purchasing and payment coordination (15%)
* Coordinate logistics and coordination for scientific conferences
* Communicate purchasing standards for all staff
* Complete purchasing and track inventory of lab materials such as technology, clinical assessments, study supplies, etc.
* Order and track lab supplies

Management Support (15%)
* Assist and coordinate in monthly all-staff training sessions
* Coordinate efforts for data use agreements (DUAs), assisting with standardized language as they are written
* Facilitate SOPs and coordination for data processing/management/transfer requests

Lab volunteer and student tracking (10%)
* Coordinate centralized program for undergraduate research assistants (URA) including:
Provide mechanisms for URAs to apply
Help match URAs with PIs based on their interests and what the PI would like assistance with
Coordinate efforts to allow URAs to connect with one another
Host annual URA symposium in the spring for students to showcase their work
* Triage requests from high school students and other prospective lab volunteers

Maintain lab policies and procedures (10%)
* Maintain common policies and procedures
CDNI Vision and Goals statement
Code of Conduct
Pay equity and promotion design
Curating documentation on Basecamp, Google Drive, Box

All required qualifications must be documented on application materials

Required Qualifications:

* BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution.


Preferred Qualifications:

* Excellent organizational skills
* Excellent written and verbal communication skills.
* Excellent attention to detail
* Thrives in a fast-paced, dynamic working environment
* Responsiveness to written and verbal communications
* Familiarity with office productivity software (e.g., Google Drive, Basecamp, Slack)
* Experience working in large groups
* 1 year experience working in office environment
* Experience working in a research environment
* Familiarity with purchasing

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

The University of Minnesota Medical School

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.