Starkey is hiring an Sr. Executive Assistant for our Global headquarters in Eden Prairie, MN. This Sr. Executive Assistant's main responsibility is to support the Chief Financial Officer and the Finance team. This position has high visibility to our various leadership teams and has a wide range responsibilities from administrative duties, project managing, and support-related tasks. As a Sr. Executive Assistant you will collaborate with other Starkey EA's and be able to work independently with little supervision following initial training. If you are an experienced Sr. Executive Assistant that is confident, polished, and is driven to get things done, this may be your next career move.

Starkey is a world leader in the manufacturing and distribution of advanced hearing technologies. We are in the business of connecting people and changing lives. Our teams come to work each day focused on ensuring people everywhere have the products and services they need to hear better and live better.

Founded in 1967 by Bill Austin, Starkey is known for our cutting-edge hearing health innovations, industry-leading research and development, and not being afraid to push the edge of what's possible.

We are headquartered in Eden Prairie, Minnesota, have over 5,000 employees in 29 facilities across the globe, and do business in more than 100 markets worldwide.

Watch this video to see more of what sets Starkey apart.

JOB RESPONSIBILITIES

• Provide administrative support to the Corporate Executive and Team.
• Assist with all clerical support and miscellaneous administrative functions (e.g. incoming and outgoing mail, electronic correspondence, data-entry, etc.)
• Answer phone calls and take messages when needed.
• Coordinate Travel
• Manage the Executive's calendar as needed.
• Manage calendars and accounts such as WebEx, PTO, Conf. Call., etc. and help troubleshoot issues as requested.
• Register miscellaneous department personnel for external seminars/conferences.
• Communicate critical deadlines and due dates.
• Assist with day-to-day activities as necessary.
• Maintain a positive attitude and promote teamwork
• Provide support for internal and external meetings and events
• Schedule meetings and document and distribute meeting agendas.
• Ensure conference room equipment is working properly and that all relevant staff is trained on proper use.
• Take meeting minutes and create visibility to action items.
• Follow-up with meeting participants regarding action items when requested.
• Ensure department office equipment and supplies are maintained.
• Maintain department office supply inventory and order additional supplies when necessary.
• Maintain departmental equipment inventory.
• Ensure that office equipment is working properly and provide training on equipment use as requested.
• Maintain key reports and documents for Executive and department.
• Compile, maintain and distribute departmental reports.
• Assist management with presentation slides and materials as requested.
• Electronic Systems and Communication: Post news and events; post and archive documents; set up sites as requested; and modify sites as requested.
• Assist with personnel documents and activities.
• Maintain departmental policies and procedures. Develop drafts of new policies as requested.
• Track scheduling and documentation of annual reviews.
• Maintain staff directory and manage distribution lists.
• Coordinate contractor orientation activities (notify HR and IT, computer directories/accounts, office and supply set up).
• Assist contractor orientation. Ensure a positive experience for all new hires within department.
• Other duties/responsibilities as assigned

JOB REQUIREMENTS

Minimum Education, Certification and Experience Requirements

• Education
• High school degree or equivalent required
• 4-year college degree preferred
• Some specialized secretarial or administrative coursework desirable
• Experience
• 5 years of experience as an administrative assistant required.
• Microsoft Word, Excel, PowerPoint and Visio required

Competencies, Skills & Abilities

• Typing 45 wpm required
• Excellent interpersonal skills required.
• Excellent organizational skills required.
• Proficiency in Microsoft Office programs (Word, Access, Excel, PPT)
• Must be well-organized, flexible and enjoy the administrative challenges of supporting a group of diverse people and programs.
• Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Expert level written and verbal communication skills
• Strong decision-making ability
• Attention to detail

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