The Office and Administrative Specialist (job code 1826) will act as a departmental point of contact for all RAR UMarket, PCard, and Purchase orders. This includes requisition preparation, processing orders, physically receiving orders, and ensuring proper delivery of items to the requester. This position will provide Procurement support for critical supplies maintained in the "Cage" area. In addition to critical supplies, the Office and Administrative Specialist will order all feed for the department and fulfill special feed requests from investigators ensuring the cost is properly charged back to their labs. This position will also perform various business office tasks related to animal ordering, transfers, and processing cage cards as needed. The Office and Administrative Specialist will back up other duties as assigned by the Business Office Supervisor. This position is responsible for complying with any and all licensing, certification or other requirements for the position, including any medical and training requirements of the Research Occupational Health Program (ROHP).

Job Duties and Responsibilities

Procurement Activities (55%)

• Support RAR procurement activities of the department by finding vendors who source needed items, processing PCard and UMarket orders for all departmental personnel
• Order all animal feed for RAR facilities and handle special feed orders as requested by investigators
• Manage office supplies including ordering them for the Business Office
• Order and distribute replacement scrubs and reusable lab coats as needed
• Assist with returning items or problems that arise with items ordered
• Solve problems related to feed and supply deliveries as needed. This includes communicating issues to Business Operations Manager and all impacted departmental staff.

The Cage Inventory Oversight (25%)

• Source and order all PPE maintained in the Cage inventory area, partnering with UMarket administration as needed
• Mentor/Train backup staff on ordering processes

Backup and Other Duties (20%)

• Process cage cards when additional support is needed
• Process special services billing when additional support is needed
• Participate on special projects as assigned such as updating manuals, writing SOPs, or creating job aids, etc.

The Research and Innovation Office (RIO) and Research Animal Resources endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where
everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-
site work may be necessary for certain positions, even those designated as fully remote.

This position has been designated as eligible for flexible work profile one.
Profile one is expected to work primarily on-site. Your office will be located in the Phillips-Wangensteen Building. RAR management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Required Qualifications

• High school diploma/GED and two years of related office and administrative experience
• Training/education may be substituted for some of the years of experience
• Demonstrated competency in basic Microsoft Office and Google Suite applications
• Demonstrated experience with general office equipment, copiers, scanner/fax machines and printers
• Demonstrated excellent time management skills and the ability to independently meet deadlines in a fast-paced environment
• Must be detail oriented

Preferred Qualifications

• Experience working in a University office setting
• Familiarity with ERP systems such as PeopleSoft

(RAR) provides the University of Minnesota research community with animal care, procurement services, veterinary knowledge, and maintenance of housing facilities for animal-related research activities.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• with free or reduced rates in the Twin Cities metro area

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

**Please note, this position is not eligible for H-1B or Green Card sponsorship**
We are not able to provide work visa sponsorship at this time. If offered this position, you must be able to demonstrate authorization to work in the United States at the University of Minnesota by the start date. Any employment offer would be contingent upon verification that you will meet this requirement.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).