Legal Administrator
Oak Brook, IL 
Posted 20 days ago
Job Description

Employee Type:

Full time


IL Oak Brook

Job Type:


Job Posting Title:

Legal Administrator

Job Description:

Position Title: Legal Administrator

Position Purpose: Provide project management assistance to the Law Department.

Principal Responsibilities:

  • Manage Law Department invoicing and contract database system, as well as company's record storage needs.
  • Coordinate the annual printing and distribution of the company's Code of Ethics.
  • Maintain Litigation and Compliance Summary report for quarterly Board of Directors meetings, and manage HR compliance matters.
  • Assist with various intellectual property, compliance, real estate matters and corporate issues.

Daily / Periodic Tasks :

  • Manage Law Department invoicing and settlement payments, maintaining an invoice tracker to ensure all vendors are paid in a timely manner. Maintain communication with attorneys and vendors to ensure open items and issues are resolved quickly.
  • Manage Law Department contract database system and e-signature tool. Ensure all contracts are uploaded and easily searchable for future reference. Serve as administrator and internal lead for these systems for other TreeHouse departments and functions.
  • Work cross-functionally with business units to help ensure compliance requirements are satisfied and reported, and company-wide Code of Ethics and Civil Treatment Training are successfully executed.
  • Manage the company's offsite record storage process, assist in transition to electronic storage where possible.
  • Assist with intellectual property portfolio
  • Assist with corporate entity record keeping and other duties as assigned.

The most significant duties have been included in this description. This does not preclude the assignment of occasional additional or developmental duties. The company reserves the right to modify this job description as needed to accurately reflect duties assigned.

Key Competencies:

Strong attention to detail and problem-solving skills with ability to initiate projects with minimal oversight.

Flexibility in organizing multiple projects and working in a fast-paced environment with fluctuations of workload volume.

Provides and accepts challenging and stretching tasks and assignments.

Excellent judgment and organizational skills and the ability to handle sensitive and confidential situations with discretion.

Excellent verbal and written communication skills.

High level of interpersonal skills with the ability to interface with executives and senior management

Education and Experience:


Bachelor's Degree Preferred

Other Knowledge, Skills & Abilities required:

Specific experience required:

MS Office. Excel, PowerPoint, Microsoft Outlook

Experience in real estate and commercial transactions strongly preferred. Certification/Licensure Required for Job:

Paralegal Certificate (preferred but not required)

TreeHouse Use Only: #IND1


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
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