DUTIES AND RESPONSIBILITIES The overall function of an accounts receivable clerk is to process and manage payments received and to provide related accounting and administrative support. Must be able to work effectively with all internal associates including Management and external customers. GENERAL RESPONSIBILITIES
Maintain an up-to-date billing system to generate and send out invoices.
Follow up on, collect and allocate payments, carry out billing, collection and reporting activities according to specific deadlines.
Perform account reconciliations, monitor customer account details for non-payments, delayed payments, other irregularities including the initiation of collection efforts.
Research and resolve payment discrepancies.
Generate age analysis and review AR aging to ensure compliance.
Maintain accounts receivable customer files and records.
Follow established procedures for processing receipts, cash, prepare bank deposits etc.
Investigate and resolve customer queries and process any adjustments if applicable and assist with month-end closing
Work with Customer Service to assure that all customer requirements for invoicing are followed.
Communicate with customers via phone, email, mail or personally, maintain and update customer maintenance listings.
Coordinate with Shipping/Receiving to ensure that all invoicing is completed in a timely manner.
Review with Customer Service and Controller past due accounts and issues appropriate letters.
This individual is responsible for all month end from Accounts Receivable.
Work very closely with the company senior management and Sales staff to ensure that all correspondence are completed in a timely and professional manner.
REQUIREMENT TO BE CONSIDERED FOR POSITION: 3 to 5 years’ experience as an Accounts Receivable clerk in a manufacturing environment. Must be proficiently skilled in Microsoft Office programs such as access, excel, word, power point, outlook to perform the various office related duties.