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Sr. Occupancy Planner
Minneapolis, MN
Job Description
Position's GoalTo provide strategic occupancy planning services by managing the supply, capacity, utilization, and demand of a building, campus or region portfolio of space for a specific client at the business unit level.
Deliverable Role/ResponsibilitiesWithin the portfolio, can utilize their knowledge of how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit to provide real estate strategies for specific buildings or metro areas. Specifically, the responsibilities include:
Analysis of various data types to provide real estate recommendations that align business needs and enterprise goals
Summarized findings and recommendations for action or consideration by the client;
Assist in developing metro area or site-specific Planning Strategies with Senior Leadership.
The status of major initiatives affecting planning decisions for the sites;
Facilitates and/or resolves planning issues identified in the customer planning meetings;
Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions;
Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment)
Measure, monitor and report cost saving and value added contributions
Track and report actual seat demand at the group level;
Assists in Issuing the Monthly Report: The Monthly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
Compare over time, capacity, population and vacancy trending
As necessary, participate in project and move coordination planning meetings;
Develop building specific stacking plans
Reports the current supply and capacity, and forecasts inventory changes
InteractionTo ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:
Corporate Real Estate to review real estate strategy recommendations;
Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
Planning assistants and CAD administrators to ensure accuracy of planning database information;
Other Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.
Management Role / ResponsibilitiesIn addition to providing the information listed above, the management responsibilities of this role include:
Assist in any quarterly reporting needs
Provides performance review input for planning assistants and CAD administrators.
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
Technology ProficientAbility to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:
Proficient in CAFM software
Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
Strong ability to work in all of the Microsoft Office suite software technology
AutoCAD knowledge is a plus
Education / Yrs of ExperienceBachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 5-7 years of experience in a corporate environment.
Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations.
#LI-MS3
#LI-Remote
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Deliverable Role/ResponsibilitiesWithin the portfolio, can utilize their knowledge of how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit to provide real estate strategies for specific buildings or metro areas. Specifically, the responsibilities include:
Analysis of various data types to provide real estate recommendations that align business needs and enterprise goals
Summarized findings and recommendations for action or consideration by the client;
Assist in developing metro area or site-specific Planning Strategies with Senior Leadership.
The status of major initiatives affecting planning decisions for the sites;
Facilitates and/or resolves planning issues identified in the customer planning meetings;
Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions;
Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment)
Measure, monitor and report cost saving and value added contributions
Track and report actual seat demand at the group level;
Assists in Issuing the Monthly Report: The Monthly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
Compare over time, capacity, population and vacancy trending
As necessary, participate in project and move coordination planning meetings;
Develop building specific stacking plans
Reports the current supply and capacity, and forecasts inventory changes
InteractionTo ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:
Corporate Real Estate to review real estate strategy recommendations;
Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
Planning assistants and CAD administrators to ensure accuracy of planning database information;
Other Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.
Management Role / ResponsibilitiesIn addition to providing the information listed above, the management responsibilities of this role include:
Assist in any quarterly reporting needs
Provides performance review input for planning assistants and CAD administrators.
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
Technology ProficientAbility to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:
Proficient in CAFM software
Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
Strong ability to work in all of the Microsoft Office suite software technology
AutoCAD knowledge is a plus
Education / Yrs of ExperienceBachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 5-7 years of experience in a corporate environment.
Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations.
#LI-MS3
#LI-Remote
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 to 7 years
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