CWT is one of the world's leading digital travel management companies and as a Business-to-Business-for-Employees (B2B4E) travel management platform, companies and governments rely on us to keep their people connected - anywhere, anytime, anyhow - and across six continents, we provide their employees with innovative technology and an efficient, safe and secure travel experience.
Joining us means being part of a market-leading global company, working in a collaborative, multi-cultural and entrepreneurial environment.
Position overview
CWT Customer Care is seeking for a Global Bid Manager.
The objective of this role is to ensure consistency and professionalism on the preparation and production of high-quality bid responses that reflect CWT's position as a global leader specializing in business travel oversight. The global bid manager is responsible and accountable for the co-ordination of each stage of the RFP process and for the optimization of the bid process and deliverable.
Position Description
- Perform individual full review of client bid documentation to identify project timelines, submission guidelines, client objectives, evaluation criteria, key requirements (identifying red flag items/out of standard scope), composition of tender documents, assessment of bid questions (standard/strategic/SME/attachment file)
- Create core project team of internal stakeholders, including representation from Commercial Finance (global/regional), Solutions Engineering, others as appropriate
- Setup kick-off call for every bid. Invite core bid team + key stakeholders/business partners, lead meeting, record all action items and communicate these post-meeting.
- Perform bid outlining with Engagement Manager/Writer. Initiate meeting, perform joint categorization of questions (standard/strategic/SME/attachments), and agree division of tasks together.
- Build and maintain Buzz project space (if deemed of value on a per-project basis)
- Create and maintain a customized project plan. Agree key internal milestones in collaboration with the Engagement Manager/Writer and other key project stakeholders. Communicate project planning regularly, ensure agreed internal milestones and client deadlines issued are respected.
- Setup all draft review sessions and calls/meetings with stakeholders/SME's (Solutions Engineering, Commercial Finance, Legal, etc.) as appropriate to facilitate an efficient and well managed bid production process.
- Management of all SME enquires and regional/country requests
- Maintain a tracking list detailing the ongoing status of each project component (component owner, SME, format, due date)
- Communicate regular project status updates to all bid stakeholders, summarizing current state of play, status of all major bid deliverables, critical/red-flag items, project next steps
- Arrangement and leadership of meetings throughout bid timelines to facilitate the bid production process - in line with project plan and stakeholder needs
- Project management oversight and control of Graphic Design engagement in collaboration with Engagement Manager/Writer + opportunity owner. Ensuring defined process is followed in the completion and submission of Design Request Form.
Strategy Development
- Perform review of Strategy to Win/Retain and in collaboration with the Engagement Manager/Writer, provide feedback (as appropriate) to Sales/Program Management lead
- Work in partnership with the Engagement Manager/Writer to ensure win themes/key strategy messages are incorporated into bid response and Executive Summary
- Work in partnership with Engagement Manager/Writer to reinforce the need for Sales/Program Management lead to provide direction during bid development process. Work to ensure directions and next steps are clearly communicated to stakeholders
Response Development & Finalization
- Work in close collaboration with Engagement Manager/Writer to develop bid response
- Ensure the production of the drafts is in line with the bid planning schedule for effective review by core bid team
- Take responsibility for the creation and finalization of attachment files
- Ensure proofreading review of bid response takes place on every bid.
- Ensuring bid response is validated as required in advance of submission
Post-Submission
- Bid management of follow-up client clarification questions with core project team
- Management of the production/printing/distribution of materials for presentations
- Organizing a debrief session with appropriate stakeholders (e.g. core project team, GCO leadership, key contributors) identifying lessons learnt, opportunities for improvements.
- Managing post bid knowledge capture activities in collaboration with Engagement Manager/Writer, in line with Bid Content Solutions team processes.
- Complete Field Assessment Survey in collaboration with Engagement Manager/Writer
- Identifying quality improvements, opportunities for efficiency in the bid process
- Contributing to continual improvement of the quality of bid responses the team produces
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