Hiring Salary Range: $70,000-$75,000 DOQ

Priority Application Deadline: Friday, May 24, 2024

The Accounting Supervisor is responsible for ensuring all loans and outside scholarships are correctly managed from receipt to payment or return and reconciliation. In addition, this position is responsible for ensuring all return of financial aid processes are completed accurately and in a timely manner. The Accounting Supervisor may reconcile various balance sheet accounts as needed. Additionally, this position supervises a staff of two accountants, two student personnel coordinators, and one student. The Accounting Supervisor serves as a resource to Fiscal Unit staff, OSF staff, One Stop staff, other University offices, students, parents, and outside agencies (donors/lenders).

Academic Support Resources supports hybrid and. Work arrangements are determined in coordination with supervisors depending on the nature of the unit and position. The arrangement for this position will be determined upon hire between employee and supervisor.

Supervision: (40%)

• Perform or recommend the following actions with regards to personnel: hire, discipline, assess performance, reward, demote, and discharge for four full-time professional staff and one student worker.
• Determine timing and required training needed.
• Determine workload to ensure timely and efficient processing of office matters.
• Review, develop, and implement policies and procedures/processes.
• Provide technical support through databases, queries, and templates.
• Back up and assist staff in:
  • Processing outside loan and scholarship payments.
  • Managing and reconciling outside scholarships, private loans, federal loans, state loans, university loans, and student loan receivables.
  • Returned bank items and financial aid escheatment.
  • Return of funds processes to include the following:
    • Title IV federal financial aid for withdrawn students
    • State of Minnesota financial aid for reduced credit/withdrawn students
    • University of Minnesota financial aid for withdrawn students
    • FNW/unofficial withdrawals & required review
• Serve as a resource to answer questions and resolve issues.
• Provide additional coverage to the area as necessary during peak periods of activity.

Accounting & Budgeting: (30%)

• Approve outside scholarship and private loan checks processed via desktop deposit and manage manual disbursement of outside scholarship and private loan funds received via EFT.
• Set up and maintain third party/departmental aid item types for the Office of Student Finance (OSF)
• Review and disburse Americorps payments as needed.
• Reconcile designated accounts and/or balance sheets.
• Assist staff in projecting budgets for Federal Health Profession Loans and University of Minnesota Trust Fund Loans.
• Review projected budgets and recommend projections to management for approval.
• Assist with annual reporting requirements (including AOR-Annual Operating Report for Federal Health Profession Loans, FISAP-Fiscal Operations Report & Application to Participate, etc.) and annual external audit.

Process Cancellations: (15%)

• Financial aid for ineligible students at census.
• Run queries to determine which aid needs to be canceled.
• Manually cancel aid.
• Monitor awards monthly to ensure that they are not posted to ineligible students.
• E-Payment request:
  • Determine the timing and type of payment made in order to process requests.
  • Cancel e-check payments and inform OSF staff to reverse payment from the student's account.

Customer Service: (10%)

• Respond to inquiries by phone, e-mail, and in-person to departments, students, parents, One Stop staff, OSF staff, system campus staff, and outside donors/lenders.
• Provide expertise to resolve issues/questions presented by One Stop staff, OSF staff, system campus staff, students, and parents.
• Determine the nature of the problem to help resolve it or suggest an appropriate solution.
• Make appropriate referrals.

Perform Other Tasks as Needed: (5%)

• Participate in meetings and training sessions as needed to contribute to the development, maintenance, and improvement of office procedures and function.
• Assist the Director and Associate Director as necessary.

REQUIRED QUALIFICATIONS:

• BA/BS degree plus five years of relevant full-time work experience, or a combination of education and relevant work experience to total at least nine years.
• Ability to multitask and prioritize work for self and others.

PREFERRED QUALIFICATIONS:

• 3+ years of experience supervising staff.
• Experience with Excel to include pivot tables and v-lookup.
• Experience managing and reconciling financial aid funds (federal, state, institutional, and outside lender/donor).
• Experience reconciling balance sheet accounts and extracting data from PeopleSoft, PeopleSoft query, and Data Warehouse/Reporting Center.
• Experience with Federal Return of Funds and State of Minnesota financial aid calculations for withdrawn students.

The mission of Academic Support Resources (ASR) is to make a positive difference in students' lives. ASR is committed to cultivating and sustaining an environment that is diverse, equitable, and inclusive. We are better equipped to serve and represent our University community by ensuring our culture values differences and individuality.

The knowledge, skills, and abilities of all ASR employees include job knowledge, communication, problem solving/analysis, development, leadership, teamwork, and customer service.

The Office of Student Finance (OSF) manages the entire lifecycle of student finances for all University of Minnesota students. OSF calculates financial aid eligibility and manages the awarding, origination, and disbursement of financial aid as well as billing, accounts receivable, student loan entrance and exit interviews, and loan and account collections.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• with free or reduced rates in the Twin Cities metro area

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).