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Utility Billing & Special Assessments Accountant
Eagan, MN
Job Description
POSITION TITLE: Utility Billing & Special Assessments Accountant
DEPARTMENT: Finance
REPORTS TO: Assistant Finance Director
FLSA STATUS: Non exempt
CLASSIFICATION LEVEL: 7
POSITION SUMMARY:
Responsible for the City’s Utility Billing and Special Assessment operations with respect to water, sewer, storm drainage and streetlight billing and collections. Oversees Utility Billing daily functions. Provides work direction to Utility Billing Specialist. Administers the Special Assessments function. Performs primary accounting functions for Utility Billing and Special Assessments.
ESSENTIAL POSITION FUNCTIONS:
Utility Billing Function: Lead and manage daily Utility Billing operations.
Special Assessments and Accounting Functions:
OTHER POSITION FUNCTIONS:
MINIMUM QUALIFICATIONS:
Bachelor’s degree in accounting, finance, or closely related field.
Skilled in use of excel spreadsheets and word processing (Microsoft Office software)
Skilled in the use of databases including proficiency in exporting, importing and manipulating data to produce accurate and timely statistical reports.
DESIRED QUALIFICATIONS:
Two years experience in an accounting related position.
Experience with billing of public utilities or related billing experience.
CPA license.
Governmental or other fund accounting experience.
Experience with Access or other database applications.
WORK EXPECTATIONS:
Ability to effectively communicate with customers to achieve favorable outcomes.
Ability to comprehend and apply the principles of the accounts payable and accounts receivable process.
Ability to manage a varied workload requiring accuracy and speed during peak times.
Ability to communicate clearly, both orally and in writing.
Ability to analyze data and draw conclusions as to appropriate action to be taken.
WORKING CONDITIONS/PHYSICAL REQUIRMENTS:
This position involves 90% sitting in an office environment.
1. File and retrieve documents in all drawers of a standard four-drawer file cabinet and lateral files.
2. Lift, bend, stoop and retrieve files and boxes weighing up to 15 pounds that may be above eye level.
HOURS OF WORK:
1. Monday through Friday, 8:00 a.m. to 4:30 p.m.
2. Position may require weekend or other evening work on occasion.
DEPARTMENT: Finance
REPORTS TO: Assistant Finance Director
FLSA STATUS: Non exempt
CLASSIFICATION LEVEL: 7
POSITION SUMMARY:
Responsible for the City’s Utility Billing and Special Assessment operations with respect to water, sewer, storm drainage and streetlight billing and collections. Oversees Utility Billing daily functions. Provides work direction to Utility Billing Specialist. Administers the Special Assessments function. Performs primary accounting functions for Utility Billing and Special Assessments.
ESSENTIAL POSITION FUNCTIONS:
Utility Billing Function: Lead and manage daily Utility Billing operations.
- Oversee customer billing process to ensure proper billing and mailing to residential and commercial properties. Review reports for accuracy.
- Oversee and manage the receipt and of utility payments (including online payments, ACH, credit card payments, cash & checks). Oversee collection and posting of payments to established individual accounts.
- Maintain accurate records of all billing and receipting activities using records retention best practices.
- Utility Billing System and manage customer account maintenance; including opening & closing of customer accounts, updating existing accounts, and generating final bills.
- Effectively manages customer inquiries and mitigates complaints regarding utility billing.
- Coordinate with public utility maintenance personnel regarding related utility operations such as meter reading, activating and disconnecting water service and meter repair.
Special Assessments and Accounting Functions:
- Responsible for recording and coding of prepayment and payoff of assessments paid to the City.
- Assist customers with inquiries and issues regarding special assessments.
- Oversee and manage the Special Assessments system maintenance and receipting.
- Accurately reconcile special assessment system to City’s general ledger and Dakota County information systems.
- Ensure proper tax distribution and reconciliation of all utility related special assessments.
OTHER POSITION FUNCTIONS:
- Attend, analyze and participate in LOGIS Utility Billing initiatives.
- Perform other accounting functions as assigned.
- Perform other related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s degree in accounting, finance, or closely related field.
Skilled in use of excel spreadsheets and word processing (Microsoft Office software)
Skilled in the use of databases including proficiency in exporting, importing and manipulating data to produce accurate and timely statistical reports.
DESIRED QUALIFICATIONS:
Two years experience in an accounting related position.
Experience with billing of public utilities or related billing experience.
CPA license.
Governmental or other fund accounting experience.
Experience with Access or other database applications.
WORK EXPECTATIONS:
Ability to effectively communicate with customers to achieve favorable outcomes.
Ability to comprehend and apply the principles of the accounts payable and accounts receivable process.
Ability to manage a varied workload requiring accuracy and speed during peak times.
Ability to communicate clearly, both orally and in writing.
Ability to analyze data and draw conclusions as to appropriate action to be taken.
WORKING CONDITIONS/PHYSICAL REQUIRMENTS:
This position involves 90% sitting in an office environment.
1. File and retrieve documents in all drawers of a standard four-drawer file cabinet and lateral files.
2. Lift, bend, stoop and retrieve files and boxes weighing up to 15 pounds that may be above eye level.
HOURS OF WORK:
1. Monday through Friday, 8:00 a.m. to 4:30 p.m.
2. Position may require weekend or other evening work on occasion.
Special Notes/Instructions
Application deadline: Thursday, August 1st at 4:30p.m.
Job Summary
Start Date
September 2013
Employment Term and Type
Regular, Full Time
Hours per Week
40
Salary and Benefits
$24.00 - $26.13
Required Education
Bachelor's Degree
Required Experience
Open
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